How to create a new Pronto event (Autocross)

Create the event in Pronto

(Can be done at any point, even before registration closes on the event)

1. Open TSAdmin.
2. In the menu bar select "File > New Event".
3. For the event type, select "AutoX (Full Classes)" and click the "OK" button.
4. At the "Save As" prompt, provide a name similar to the other names that have been used (such as "AX 20200927 Solo7"), and save the file in the same directory as the other Pronto files.
5. On the "Event Information" window, provide the following information:
   1. Event Name: On the first line it should say "Nebraska Region SCCA". On the next line it should have the event name, such as "Solo 7".
   2. Event Dates: Type out the date of the event, such as "September 27th 2020".
   3. # Run Days: Only needed to be changed if this event runs across more than one day, and should be changed to the number of days.
   4. # Runs/Day: Only needed to be changed if this event runs across more than one day, and should be set to the number of runs per day.
   5. All other options to be left at their defaults.
6. One all information is supplied, click the "OK" button.
7. The event has now been created and saved. Pronto can be closed, or if registration on the event has closed the next steps can be done to export the data out of MSR.

Generate the MSR export

(After registration is closed)

1. Go to the MotorsportReg EventMaster Dashboard.
2. Click on "Events" on the left.
3. Click on the "registrations" link for the event that needs to be created in Pronto.
4. Click on "Reports" in the bar of options at the top (NOT the left).
5. Within "My Saved Reports" click on "Pronto Export".
6. Click the blue "Export" button, select "Comma-separated values (CSV)", and click the red "Export Report" button.
7. The file should automatically download to your browser's default location for downloads.

Importing the data exported from the MSR event into the Pronto event

1. If not already open, run TSAdmin and open the Pronto event.
2. In the menu bar select "File > Import".
3. On the "Import Data" window leave all options at their default and click the "Select" button.
4. Find the file that was exported from MSR (usually found in the "Downloads" directory) and double click it.
5. Scroll through the list in the lower portion of the window and make sure no errors are present. If there are, note them down (you can copy and paste the errors into a Word document) and then handle them as part of "Handling Errors" below.
6. Click the "Close" button.
7. Handling Errors
   1. Unclassed Driver: Look at their registration on MSR, figure out what their class should be, and update their entry in Pronto to belong to that class.
   2. Duplicate Number: Try and figure out why. It could be two people wanting to drive the same car (compare the two "same numbers" and see if they are driving the same car). Either way, adjust one of the two driver's car number to be any other available number for the class.

Balance the Novice classes into NOV and NOV2

1. Take half of the drivers in NOV and move them into NOV2. To do so:
   1. Double-click on their entry, change the class dropdown to "NOV2", and click Ok.
   2. Make sure to keep both entries of any two-driver vehicles in the same Novice class (so either both in NOV, or both in NOV2).

Set up the heats

(Can only be done after the MSR data is imported into the Pronto event)

1. If not already open, run TSAdmin and open the Pronto event.
2. Click the "Edit Event Info..." button.
3. On the "Event Information" window click the "Heats" tab.
4. On the right side, for "# Heats" supply the number of heats for each day of the event.
   1. Very generally speaking, less than 120 drivers should be two heats, and 120 or more should be three heats.
5. On the right side, click on the "Automate Run/Work Order" button to automatically balance the heats based on driver count. Read the warning and then click the "Yes" button.
6. Rebalancing:
   1. For all rebalancing that needs to occur, it is best to move them from their "RUN" heat column. This is done by finding a class in their heat column, clicking and holding the left mouse button on the class, dragging them to another heat, and then releasing the left mouse button.
   2. Novice Classes:
      1. For two heats, make sure that NOV is in heat 1, and NOV2 is in heat 2.
      2. For three heats, make sure that NOV is in heat 2, and NOV2 is in heat 3.
   3. Spot check for any known overlap between cars in NOV or LDY classes versus ones that could well also be in one of the open classes.
      1. If so, the two classes where that vehicle is used need to be in different heats.
   4. Check for "non-heat" workers (gate workers, fence setup, solo team), note what class they are in, note what heats that class in is, and balance these workers between all heats.
      1. This tries to ensure that we don't get these workers all assigned to the same heat, reducing the amount of workers who actually work that heat.
   5. On the right click on the "Update Work Order From Run Order" button to set up the "WORK" columns accordingly.
7. Once complete, click the "OK" button.

Set up the grid

(Can only be done after the heats are set up)

1. Notes on Grid ordering:
   1. Note that the order shows each class twice; once for first drivers (-100) and once for second drivers (100+).
   2. As you make changes for the first drivers grid ordering, make those same changes for the second driver grid ordering. It's unknown if this actually matters, however, as in theory only the "first driver" grid spot matters and is used by both drivers.
   3. If a Novice class (NOV / NOV2) is participating in the heat, put it at the top of the grid.

1. If not already open, run TSAdmin and open the Pronto event.
2. In the menu bar select "Print > Grid Run Order".
3. Check that "Heat: 1" shows at the top, and click the "Automate" button. Read the warning and then click the "Yes" button.
4. The classes that were previously in the lower part of the window should now all appear in the upper window.
5. Perform the manual grid ordering steps as detailed previously.
6. Click the ">" button in the upper right.
7. Check that "Heat: 2" shows at the top, and click the "Automate" button and then "Yes" button again. The classes that were previously in the lower part of the window should now all appear in the upper window.
8. Perform the manual grid ordering steps as detailed previously.
   1. . If needed, repeat this process for any additional "normal" heats.
9. When done, click the "OK" button.

Get the information to the Chief of Workers

1. Non-Heat Workers:
   1. Send over your notes that you took when setting up the heat rebalancing to the Chief of Workers.
2. Grid sheets:
   1. If not already open, run TSAdmin and open the Pronto event.
   2. In the menu bar select "Print > Grid".
   3. Check that the "Class Order" is set to "Run Heat: 1" and click the "Print" button.
   4. On the screen that appears click the "Print" button near the top. Select the printer that allows to save to PDF, click the "OK" button, and save the file to the location of your choice.
   5. Close the grid window.
   6. Repeat steps 2 through 5, selecting "Run Heat: 2" in Step 3 by using the arrows next to it to increment the heat number up. If there are three heats, do it again for "Run Heat: 3".
   7. Send the PDF files to the Chief of Workers.

Upload the event files to the NRSCCA Timing OneDrive

1. Close out of all Pronto modules (TSAdmin, etc) to ensure that all files are saved.
2. Log into OneDrive.
   1. Username: (Ask a board member)
   2. Password: (Ask a board member)
3. Click the folder icon on the left.
4. Click on the "Uploads" directory that is now listed in the middle of the page.
5. Drag all files for the event into the directory. This includes:
   1. Pronto files named after the event you created containing the name (example: AX 20200927 Solo7.*) such as:
      1. AX 20200927 Solo7.TMR
      2. AX 20200927 Solo7.DLG
      3. AX 20200927 Solo7.ELG (Note: ELG files doesn't always exist right away for an event.)
   2. Event Documents:
      1. Work assignment sheets
      2. Grid sheets

(DAY OF) Move the event files into the timing laptops

1. Power on the Timing01 laptop, log in, and connect it to a wired Ethernet connection.
2. Power on the MiFi device velcroed to the trailer wall (if it isn't already on) by holding it's power button.
3. OneDrive on the Timing01 laptop should automatically detect a connection to the internet, and pull down any files that it needs to including what has been placed in the Uploads folder.
4. Once the event files appear in the "OneDrive>Uploads" folder on the laptop, move (or cut & paste) them into the appropriate directories
   1. Pronto files: C:\ProntoData
   2. Work Assignment Sheets: OneDrive>Documents>Work Assignments
   3. Grid Sheets: OneDrive>Documents>Grid Sheets
5. Once moved, all Pronto modules on Timing01 can use them (TSAdmin, TSLive, etc.). The directory is shared off of that laptop, so that the TSAnnounce modules as (can be) ran on Timing02 and Timing03 will be able to access them as well.