How to create a new Pronto event (Rallycross)

Cleanup in Aisle 7!

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This page needs updating or editing for the following reason(s):

This is copied from the Autocross instructions and needs to be updated to reflect the specific steps for RallyCross..

Generate the MSR export

(After registration is closed)

1. Go to the MotorsportReg EventMaster Dashboard.
2. Click on "Events" on the left.
3. Click on the "registrations" link for the event that needs to be created in Pronto.
4. Click on "Reports" in the bar of options at the top (NOT the left).
5. Within "My Saved Reports" click on "Pronto Export".
6. Click the blue "Export" button, select "Comma-separated values (CSV)", and click the red "Export Report" button.
7. The file should automatically download to your browser's default location for downloads.

Create the event in Pronto

1. Open TSAdmin.
2. In the menu bar select "File > New Event".
3. For the event type, select "RX (Full Classes)" and click the "OK" button.
4. At the "Save As" prompt, provide a name similar to the other names that have been used (such as "RX_20200927_RX3"), and save the file in the same directory as the other Pronto files.
5. On the "Event Information" window, provide the following information:
   1. Event Name: On the first line it should say "Nebraska Region SCCA". On the next line it should have the event name, such as "RallyCross 3".
   2. Event Dates: Type out the date of the event, such as "February 26th 2023".
   3. # Run Days: Only needed to be changed if this event runs across more than one day, and should be changed to the number of days.
   4. # Runs/Day: Only needed to be changed if this event runs across more than one day, and should be set to the number of runs per day.
   5. All other options to be left at their defaults.
6. One all information is supplied, click the "OK" button.
7. The event has now been created and saved. Pronto can be closed, or if registration on the event has closed the next steps can be done to export the data out of MSR.

Importing the data exported from the MSR event into the Pronto event

1. If not already open, run TSAdmin and open the Pronto event.
2. In the menu bar select "File > Import".
3. On the "Import Data" window leave all options at their default and click the "Select" button.
4. Find the file that was exported from MSR (usually found in the "Downloads" directory) and double click it.
5. Scroll through the list in the lower portion of the window and make sure no errors are present. If there are, note them down.
6. Click the "Close" button.
7. Course Designer
   1. Find who the course designer for the event is. Expand "Other" and double click on the "CRS" (Course Designer) class. For this entry set the car number to 99, put their first and last name in the boxes below, and click the "Save, Return" button.
8. Handling Errors
   1. Unclassed Driver: Look at their registration on MSR, figure out what their class should be, and update their entry in Pronto to belong to that class.
   2. Duplicate Number: Try and figure out why. It could be two people wanting to drive the same car (compare the two "same numbers" and see if they are driving the same car). Either way, adjust one of the two driver's car number to be any other available number for the class.

Balance the Novice classes into NOV and NOV2

(Make sure to keep two-driver vehicles in the same Novice class)

Set up the heats

(Can only be done after the MSR data is imported into the Pronto event)

1. If not already open, run TSAdmin and open the Pronto event.
2. Click the "Edit Event Info..." button.
3. On the "Event Information" window click the "Heats" tab.
4. On the right side, for "# Heats" supply the number of heats for each day of the event.
   1. Very generally speaking, less than 100 drivers should be two heats, and 100 or more should be three heats.
5. On the right side, click on the "Automate Run/Work Order" button to automatically balance the heats based on driver count. Read the warning and then click the "Yes" button.
6. Rebalancing:
   1. For all rebalancing that needs to occur, it is best to move them from their "RUN" heat column. This is done by finding a class in their heat column, clicking and holding the left mouse button on the class, dragging them to another heat, and then releasing the left mouse button.
   2. For two heats, make sure that NOV is in heat 1, and NOV2 is in heat 2. For three heats, make sure that NOV is in heat 2, and NOV2 is in heat 3.
   3. Make sure that all CAM classes are in the same heat.
   4. Check for overlap between open classes versus NOV or LDY classes.
      1. Basically just manually check any entrants in NOV, NOV2, Ladies, CAMTL, CAMCL, or CAMSL and see if that vehicle is also used in an open class.
      2. If so, the two classes where that vehicle is used need to be in different heats.
   5. Check for "non-heat" workers (gate workers, fence setup, solo team), note what class they are in, note what heats that class in is, and balance these workers between all heats.
      1. This tries to ensure that we don't get these workers all assigned to the same heat, reducing the amount of workers who actually work that heat.
   6. On the right click on the "Update Work Order From Run Order" button to set up the "WORK" columns accordingly.
7. Course Designer:
   1. Move the course designer (99 CRS) into the heat *after* what would otherwise be the final heat of the day, in both the "RUN" and "WORK" sections.
      1. If there are two heats, move them to heat 3. If there are three heats, move them to heat 4.
      2. This is because technically they are not in any particular heat. They can run whenever they want, in any car they want, and just have to tell the Starter when they reach the line that "This is the course designer. I am 99 CRS." and have Starter relay that information to Control / Timing.
8. Once complete, click the "OK" button.

Set up the grid

(Can only be done after the heats are set up)

1. If not already open, run TSAdmin and open the Pronto event.
2. In the menu bar select "Print > Grid Run Order".
3. Notes on Grid ordering:
   1. Note that the order shows each class twice; once for first drivers (-100) and once for second drivers (100+).
      1. As you make changes for the first drivers grid ordering, make those same changes for the second driver grid ordering. It's unknown if this actually matters, however, as in theory only the "first driver" grid spot matters and is used by both drivers.
   2. (Instructions need to go here for how to find how many classes have two drivers and how many, and to clump them into the "middle" of the grid)
   3. As the CAM classes are all in the same heat, move them so that they are next to each other in grid.
   4. Put NOV / NOV2 at the bottom of the grid.
4. Check that "Heat: 1" shows at the top, and click the "Automate" button. Read the warning and then click the "Yes" button.
5. The classes that were previously in the lower part of the window should now all appear in the upper window.
6. Perform the manual grid ordering steps as detailed previously.
7. Click the ">" button in the upper right.
8. Check that "Heat: 2" shows at the top, and click the "Automate" button and then "Yes" button again. The classes that were previously in the lower part of the window should now all appear in the upper window.
9. Perform the manual grid ordering steps as detailed previously.
   1. . If needed, repeat this process for any additional "normal" heats. Do not do this for the "CRS" heat.
10. When done, click the "OK" button.

Get the information to the Chief of Workers

1. Non-Heat Workers:
   1. Send over your notes that you took when setting up the heat rebalancing to the Chief of Workers.
2. Grid sheets:
   1. If not already open, run TSAdmin and open the Pronto event.
   2. In the menu bar select "Print > Grid".
   3. Check that the "Class Order" is set to "Run Heat: 1" and click the "Print" button.
   4. On the screen that appears click the "Print" button near the top. Select the printer that allows to save to PDF, click the "OK" button, and save the file to the location of your choice.
   5. Close the grid window.
   6. Repeat steps 2 through 5, selecting "Run Heat: 2" in Step 3 by using the arrows next to it to increment the heat number up. If there are three heats, do it again for "Run Heat: 3". Do not do this for the "CRS" heat.
   7. Send the PDF files to the Chief of Workers.

Upload the event files to the NRSCCA Timing OneDrive

1. Log into OneDrive.
   1. Username: (Ask a board member)
   2. Password: (Ask a board member)
2. Click on the "Uploads" directory.
3. Drag all files for the event into the directory:
   1. Pronto files named after the event you created containing the name (example: AX 20200927 Solo7.*) such as:
      1. AX 20200927 Solo7.TMR
      2. AX 20200927 Solo7.DLG
      3. AX 20200927 Solo7.ELG (Note: ELG files doesn't always exist right away for an event.)
   2. Documents:
      1. Work assignment sheets
      2. Grid sheets

(DAY OF) Move the event files into the timing laptops

1. To be completed.